5 Things You Didn’t Know Modern Copiers Could Do
Modern copiers—often called Multifunction Printers (MFPs)—are far more than simple copying machines. They are integrated, space-saving technology hubs that significantly boost office productivity and provide cost-effective document management solutions.
Here are five lesser-known, powerful features that have transformed the copier into an indispensable business asset:
1. Duplexing (Double-Sided Printing) with Cost Control
Duplexing, or the ability to print on both sides of a page, is standard, but the impact is often overlooked. It’s more than just saving paper—it’s about efficiency and sustainability.
- Cost Reduction: Halves your paper consumption, directly reducing supply costs.
- Reduced Paper Jams: Modern machines use double-feed detection to prevent paper jams associated with two sheets trying to enter the system at once, speeding up your workflow.
- High Volume Efficiency: With heat transfer (fusing), duplexing allows you to get twice as many copies with just one job, minimizing waiting time.
2. Wireless and Cloud-Based Document Access
Modern copiers eliminate the need for physical possession of the machine to access your documents.
- Mobile Printing: Wireless capabilities allow users to print directly from smartphones, tablets, or laptops from anywhere in the office network.
- Scan-to-Cloud/Email: You can scan documents and send them directly to email, or upload them to cloud storage platforms like Google Drive or Dropbox—turning a hard copy into a digital, shareable file in seconds.
3. Integrated Faxing from Your Desktop or Mobile Device
While the fax machine seems old-fashioned, the capability is built into your MFP and has been digitized.
- Convenience: Copiers allow you to fax documents directly from your computer or smartphone, eliminating the need to print and physically load a document. Any time you need something sent, you just press “send” from your screen.
- Document Management: This digital approach means a record of all sent and received faxes is maintained on your device or network.
4. Space-Saving Multifunctionality
You no longer need separate machines for printing, scanning, copying, and faxing.
- Small Footprint: Modern MFPs consolidate all these functions into one device, providing a cost-effective and space-saving solution for offices of all shapes and sizes.
- Flexibility: They take up little floor area and, depending on the model, can be easily moved around the workplace, preventing interference with other office equipment.
5. Advanced Finishing and High-Speed Production
Business-grade copiers are designed for high-volume efficiency that far exceeds what a desktop printer can handle.
- High Speed: These devices typically print between 50 and 100 pages per minute (PPM), allowing large volumes to be processed efficiently without slowing down the entire office.
- Convenient Paper Handling: The automatic document feeder (ADF) can hold 30 sheets or more at once, making large jobs highly efficient and convenient for users.
- Finishing Options (Advanced): High-end models can automatically staple, collate, or even hole-punch documents, saving hours of manual labor on large reports or handbooks.
💡 Ready to Find Your Perfect Copier in Kansas City?
Copiers are an integral part of any business, but oftentimes people overlook the features that make them so useful. We want to help you find the perfect copier for your office and ensure it is set up correctly from day one.
You can trust Clear Choice Technical Services with all of your copier needs. We offer consultations to discuss what type of copier would best fit your specific requirements and workflow. If you’re ready to take control over high printing costs by leveraging the right machine, contact us today!
General Service and Quote Requests
If you plan to get copiers for your office, you can buy copiers or lease copiers. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.
For all services, call Clear Choice Technical Services:
- Phone: (913) 203-1300
- For copier leasing, request a quote today.
- For short-term rental inquiries, request a rental quote.
For dedicated Copier Repair Services in Kansas, please visit our Repair Services Website for immediate assistance. Our network is powered by Clear Choice Technical Services.
